Position Title: Administrative Assistant to the General Manager
Classification: Salaried (Exempt)
Reports to: General Manager
Job Summary:
The Administrative Assistant to the General Manager at Hide-A-Way Lake Club, Inc. is responsible for providing comprehensive administrative support to the General Manager. This role involves managing various administrative tasks, coordinating with different departments, and ensuring smooth operations within the office.
Duties and Responsibilities:
a) Administrative Support: Provide high-level administrative support to the General Manager, including managing schedules, handling correspondence, and organizing meetings.
b) Communication: Serve as a point of contact between the General Manager and internal/external stakeholders. Handle communication efficiently and professionally.
c) Document Management: Prepare, review, and manage documents, reports, and presentations. Ensure all documentation is accurate and up-to-date.
d) Event Coordination: Assist in planning and coordinating events, meetings, and conferences. Ensure all logistical arrangements are in place.
e) Office Management: Oversee office supplies and equipment. Ensure the office environment is well-maintained and organized.
f) Project Assistance: Support various projects by conducting research, compiling data, and providing administrative assistance as needed.
g) Confidentiality: Handle sensitive information with the utmost confidentiality and discretion.
h) Board Support: Support the Board by:
- Making preparations for meetings.
- Preparing materials for Board meetings.
- Ensuring that Board meeting minutes and committee meeting minutes are recorded,
transcribed, and distributed.
- Providing assistance to the Board concerning past Board policies and resolutions still
in effect, maintaining records dealing with Board minutes, and, in general, being the
custodian of the Board's records both past and present.
Qualifications:**
- Education: A high school diploma or equivalent is required. An associate's or bachelor's degree in business administration or a related field is preferred.
- Experience: Previous experience in an administrative role is required. Experience in a similar setting or industry is a plus.
- Skills: Strong organizational and time-management skills. Excellent written and verbal communication skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Attributes: Ability to work independently and as part of a team. Strong attention to detail. Professional demeanor and appearance.
Job Type: Full-time
Pay: $40,000.00 - $45,000.00 per year
Benefits:
Schedule:
Work Location: In person
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