Executive Assistant- Chicago, IL Job at The Calendar Group, Chicago, IL

d2ZnVnY0M1l3a1daVkR5WktlK0dmL1FVUnc9PQ==
  • The Calendar Group
  • Chicago, IL

Job Description

Our client is seeking a highly skilled and proactive Executive Assistant to support two executives based in Chicago. The ideal candidate will thrive in a fast-paced environment and demonstrate exceptional organizational and multitasking abilities. This individual will be responsible for managing complex calendars, and coordinating extensive travel itineraries.

Responsibilities:
  • Provide comprehensive administrative support to two executives, ensuring smooth day-to-day operations.
  • Manage heavy and frequently shifting calendars, scheduling meetings, appointments, and travel arrangements with a sense of urgency.
  • Coordinate travel logistics, including flight bookings, hotel reservations, ground transportation, and managing detailed itineraries.
  • Anticipate the needs of the executives, ensuring all preparations are made in advance.
  • Implement and refine internal processes and workflows to increase efficiency. 
  • Handle confidential information with discretion and professionalism.
  • Prioritize tasks effectively, adjusting to dynamic and shifting priorities.
  • Assist with various projects, reports, and correspondence as needed.
Requirements:
  • Proven experience as an Executive Assistant, or similar role supporting senior-level executives.
  • Exceptional time management and organizational skills, with the ability to handle multiple tasks simultaneously.
  • Experience with heavy calendar management, travel coordination, and managing extensive itineraries.
  • Strong attention to detail and the ability to maintain accuracy in a fast-paced environment.
  • Ability to pivot quickly and effectively when priorities change.
  • Demonstrated success in building or evolving a role and adapting to a leader's unique style. 
  • A proactive and resourceful mindset, able to anticipate needs and solve problems independently.
  • Long-term mindset; looking to grow with the role and organization. 
Salary: $100,000 - $130,000 per year
Schedule: Monday through Friday, remote with travel twice a quarter. 

 

Job Tags

Full time, Remote job, Shift work, Monday to Friday,

Similar Jobs

Mozilla

Staff Security Engineer, Product Security Job at Mozilla

 ...diverse areas including AI, social media, security and more. And were doing this while...  ...and accessible to all. As a Staff Security Engineer, you'll protect that vision by building,...  ...modern architecture, cloud environments (AWS, Azure, GCP), and various programming languages.... 

Mysource

Social Media Manager Job at Mysource

 ...online presence. Were looking for a **creative and strategic Social Media Manager** to manage, grow, and engage audiences across multiple...  ...and best practices **What Were Looking For:*** Proven experience as a Social Media Manager or similar role* Excellent copywriting... 

Helping Hands, Stay At Home Care

Part time - Bilingual Caregiver Job at Helping Hands, Stay At Home Care

 ...individuals in need of assistance with daily living activities. As a Caregiver, you will play a vital role in enhancing the quality of life for our clients by offering personal care, companionship, and support tailored to their unique needs. This position requires a commitmen

Tyson Foods Incorporated

Plant Reliability Technician - Mechatronics Job at Tyson Foods Incorporated

 ...plant equipment and building systems Troubleshoot and repair mechanical, electrical, and plumbing issues Conduct routine...  ...Technology Youll Work With PLCs (Programmable Logic Controllers) Conveyor systems Servo motors Location Humboldt, TN... 

New York State Civil Service

Park Supervisor 1 (NY HELPS) - Sam's Point Area - Minnewaska State Park Preserve Job at New York State Civil Service

 ...NY HELP Yes Agency Parks, Recreation & Historic Preservation, Office of Title Park Supervisor 1 (NY HELPS) - Sam's Point Area - Minnewaska State Park Preserve Occupational Category Other Professional Careers Salary Grade 11 Bargaining Unit OSU...