Job Description

Our client is seeking a highly skilled and proactive Executive Assistant to support two executives based in Chicago. The ideal candidate will thrive in a fast-paced environment and demonstrate exceptional organizational and multitasking abilities. This individual will be responsible for managing complex calendars, and coordinating extensive travel itineraries.

Responsibilities:

• Provide comprehensive administrative support to two executives, ensuring smooth day-to-day operations.
• Manage heavy and frequently shifting calendars, scheduling meetings, appointments, and travel arrangements with a sense of urgency.
• Coordinate travel logistics, including flight bookings, hotel reservations, ground transportation, and managing detailed itineraries.
• Anticipate the needs of the executives, ensuring all preparations are made in advance.
• Implement and refine internal processes and workflows to increase efficiency. 
• Handle confidential information with discretion and professionalism.
• Prioritize tasks effectively, adjusting to dynamic and shifting priorities.
• Assist with various projects, reports, and correspondence as needed.

Requirements:

• Proven experience as an Executive Assistant, or similar role supporting senior-level executives.
• Exceptional time management and organizational skills, with the ability to handle multiple tasks simultaneously.
• Experience with heavy calendar management, travel coordination, and managing extensive itineraries.
• Strong attention to detail and the ability to maintain accuracy in a fast-paced environment.
• Ability to pivot quickly and effectively when priorities change.
• Demonstrated success in building or evolving a role and adapting to a leader's unique style. 
• A proactive and resourceful mindset, able to anticipate needs and solve problems independently.
• Long-term mindset; looking to grow with the role and organization. 

Salary: $100,000 - $130,000 per year
Schedule: Monday through Friday, remote with travel twice a quarter. 

 

Job Tags

Full time, Remote job, Shift work, Monday to Friday,

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