Job Description
We’re seeking a sharp legal secretary for our busy law firm who can help our attorneys and paralegals assist clients and keep the office running smoothly. You’ll work with the team to prepare a variety of legal documents, including discovery and motions, and handle office correspondence, like preparing correspondence, answering telephone calls, scheduling meetings, and reminding the team of upcoming deadlines. If you’re an excellent multitasker who thrives in a fast-paced environment, we want to hear from you!
Responsibilities:
- Complete legal research as needed under the supervision of attorneys and paralegals
- Be willing to take on any other necessary administrative tasks to help the firm run smoothly
- Answering phones, obtaining necessary information from callers onto the Clio system for the attorneys, routing calls, and making call logs
- Maintain good client relationships for attorneys
- Create and maintain files, including chronological files
- Complete all document processing and correspondence assignments accurately
- Prepare New Case Matters on Clio for new and existing clients, and engagement letters
- Prepare and process costs and add them to the Billing with receipts, sending them to the appropriate parties, in accordance with the guidelines
- Prepare and arrange Personal Service, Copying, and facsimile requests
- Make all necessary travel arrangements
- Maintain accurate time entries for activities daily, for attorneys and yourself, on the billing software
- Maintain attorney/paralegal calendar, including scheduling and coordinating, telephonic, Zoom, and in-person meetings
- Organize and maintain the common areas throughout the office
- Maintain and Order supplies
- Create shells, type and format a variety of litigation pleadings and discovery documents; prepare documents for filing and service of documents; electronically file and serve court documents as required by state, Federal, and local rules
- All other duties as assigned or required
Qualifications:
- High school diploma or equivalent is required; associate’s degree is a plus
- Candidates must have worked with legal software, case management, and docketing programs
- Ability to work effectively in a fast-paced environment and meet deadlines with quick turnaround times
- Organizational skills and communication skills are necessary for this position
- Applicants must be able to type 65 words per minute or faster
- Have at least 3 years of experience as a litigation legal secretary in civil, probate, or family law
Competencies:
- Ability to work independently and as part of a team in a fast-paced environment for multiple supervisors, meet deadlines, and maintain flexibility with work assignments (including changes in attorney/paralegal assignments) and work schedule
- Ability to organize and prioritize work assignments
- Must demonstrate initiative, diplomacy, and tact
- Possess excellent written, communication, and proofreading skills with attention to detail
- Ability to function in a professional and polite manner when dealing with clients, co-workers, court personnel, and others
- Reliable, committed, and punctual
About Company:
Our law firm was established over 30 years ago in Torrance, CA. The father-daughter legal team provides high-quality professional legal services for clients. The firm appears in Los Angeles and Orange County courts, providing clients with individually tailored representation, with a focus on Probate and Family law matters.
Benefits:
We offer compensation and an excellent benefits package.
We offer a full range of elective benefits, including medical, health savings account (with applicable medical plan), dental, vision, supplemental life insurance, and other health & wellness perks. In addition to elective benefit options, benefited employees receive firm-paid life insurance, 10 paid holidays, and 401(k) with matching contributions.
Job Tags
Hourly pay, Work at office, Local area,