Job Description

Project Renewal is a leading non-profit organization with the mission of ending the cycle of homelessness by empowering men, women and children to renew their lives with health, homes, and jobs. Our comprehensive and integrated 24/7 programs are designed to offer the holistic care our clients need. With a staff of 950+ and an annual budget of $120 million, Project Renewal is one of the larger social service nonprofits in New York City.

Administrative Coordinator, CBK Events

City Beet Kitchens

$55,000 + Overtime

Program Description:

City Beet Kitchens is a mission-based catering company. We were established in 1995 as “Comfort Foods”, and rebranded in 2015 to “City Beet Kitchens”. We cater to all organizations for all events – from galas to homeless shelters, and plated sit-down meals to boxed lunches.

Overall Responsibilities:

The Administrative Coordinator, working with the Director and Senior Events Manager, will be responsible for maintaining the smooth running of the CBK Events kitchen and back office.

Essential Duties and Responsibilities:

The essential duties of the Administrative Coordinator include but are not limited to the following activities:

• Liaison between kitchen and drivers to ensure deliveries go out completed and on time
• Communicate with customers to relay any delays or delivery issues
• Print out orders and labels for kitchen
• Assist when needed with packing up orders
• Gather supplies needed for staffed catering events
• Enter and receive invoices into Accounts Payable system
• Order supplies for office and kitchen
• Maintain office organization
• Create monthly orders for standing customers
• Conduct research into potential new customers and assist in outreach
• Track receivables, communicating with clients to facilitate payments
• Receive and process credit card payments
• Reconcile invoices and payments with finance department
• Format menus, flyers, and promotional materials
• Provide back up for Senior Events Manager and Director of Events for processing orders
• Work with the Executive Assistant to facilitate New Hires and HR status changes
• Work staffed events as needed
• Create materials for meetings with executives of Project Renewal
• Maintain social media presence with regular posts on Facebook & Instagram

Qualifications:

• Bachelor’s degree or equivalent
• 3+ years of administrative
• 2+ years of food services and/or catering
• Superb organizational skills and strong administrative
• Highly reliable, detail-oriented, and resourceful team
• Ability to balance priorities on multiple tasks and maintain workflow in high pressure
• Initiative to take on assignments with minimal
• Solid computer skills with knowledge of MS Office (Word, Excel, PowerPoint, ), Quickbooks, and social media.
• Knowledge of POS (toast) and expense tracking software (XtraChef) a plus
• Strong sales and communication skills - verbal and written
• Strong knowledge of and skills in social media
• Ability to work with team members and coordinate between teams

This position is four days onsite/ one day from home 8:30am-4:30pm with additional work on evenings and weekends for special events

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