Job Description

Come join one of the fastest-growing independently owned distributors in Northern California! We are looking for a full-time  Lighting Project Coordinator  to join our team at our branch in  Hayward, CA . This position is on-site Monday through Friday, 7:00 a.m. to 4:00 p.m. schedule. 

The Lighting Project Coordinator will play a key role in supporting the successful execution of lighting projects from initiation to closeout. The Lighting Project Coordinator will manage the administrative elements of the project lifecycle, ensuring seamless communication, accurate documentation, and timely completion of tasks.
Benefits:

• Competitive Pay: $28.92 - $35.00 per hour, depending on experience
• Bonus Opportunities
• Medical, Dental, Free Vision Insurance with buy-up options
• 401k with Employer Match
• Basic Life Insurance, AD&D, and LTD Insurance
• Paid Major Holidays and Paid Time Off
• Employee Wellness Programs
• Commuter Benefits
• Fringe Personalized Lifestyle Benefit 

Key Responsibilities 

• Serve as the main administrative contact between Project Managers, vendors, and customers throughout the project.
• Set up projects in Solar Eclipse and Job Management systems, create hold-for-release purchase orders, maintain bills of materials, and generate sales orders.
• Prepare and manage submittal documentation, ensuring timely communication and follow-up until final approval.
• Coordinate final quotations with internal departments once submittal approvals are issued.
• Work closely with internal stakeholders, manufacturers, and lighting agencies to facilitate successful project execution.
• Process payables for assigned projects.
• Respond to phone calls and emails related to active projects and ensure timely and accurate follow-up.
• Maintain and strengthen customer relationships.
• Analyze project reports to provide updates, identify issues, and support business decisions.
• Provide backup support to Lighting Project Managers and the sales team, as needed.
• Perform other related duties as assigned.

Qualifications
Education & Experience:

• Minimum of 2 years of administrative or project support experience preferred.
• Familiarity with Solar Eclipse and Job Management systems is preferred.

Technical Skills:

• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams, OneNote, Planner).
• Intermediate or better understanding of standard office software, computers, and peripherals.

Other Skills & Attributes:

• Excellent written and verbal communication skills.
• Strong interpersonal and customer service skills.
• Knowledge of lighting products and distribution is a plus.
• Ability to prioritize and manage multiple tasks and deadlines.
• Problem-solving mindset with attention to detail.
• Self-motivated with a strong work ethic and positive attitude.
• Demonstrated ability to work independently and collaboratively.
• High ethical standards and professionalism in interactions.
• Commitment to continuous improvement and quality service.

  More about Alameda Electrical Distributors & California Service Tool: 

Over that last decade we have expanded to 15 locations throughout Northern and Central California and are ranked among the top 100 companies in our industry nationally. We focus on several key categories under two company brands, including tools, safety, specified products, electrical supplies, alternative energy, and automation. Our core markets served include commercial and industrial contractors, and facility and OEM clients.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Job Tags

Hourly pay, Full time, For contractors, Work at office, Monday to Friday,

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