Job Description

We are seeking a highly organized and detail-oriented Real Estate Administrative Assistant to support a busy real estate agent. This role is essential in ensuring smooth operations, managing administrative tasks, and enhancing client experiences. The ideal candidate thrives in a fast-paced environment, is tech-savvy, and has a proactive approach to problem-solving. Responsibilities: Transaction & Paperwork Management • Prepare, review, and organize real estate Purchase Offers, Disclosures, and other necessary documents. • Ensure all paperwork is completed accurately and submitted on time. • Maintain compliance with local and state real estate regulations. Scheduling & Calendar Management • Coordinate client meetings, property showings, inspections, and closings. • Manage the agent’s daily, weekly, and monthly schedule for maximum efficiency. Marketing & Client Outreach • Create and send out mailers, newsletters, and promotional materials to stay connected with past and potential clients. • Follow-up calls and updates. • Assist with canvas design for marketing materials and social media content. MLS & System Management • Input and update property listings on the MLS with accurate details and high-quality photos. • Maintain and update client information in CRM and other real estate systems. • Track and follow up on key transaction milestones. Onboarding & Systems Buildout • Assist in building and improving onboarding processes for new team members or clients. • Ensure smooth integration of new technologies and systems for efficiency. Qualifications: • Prior experience in real estate administration, transaction coordination, or office management preferred. • Proficiency in MLS, CRM systems, and Google Suite/Microsoft Office. • Strong organizational and multitasking skills. • Ability to handle confidential information with professionalism. • Excellent verbal and written communication. • Graphic design skills for canvas flyers and marketing materials are a plus. About Company: Work in a dynamic, fast-paced real estate environment.Gain hands-on experience in various aspects of the industry.Be a valued team member with opportunities for growth.

Job Tags

Work at office, Local area,

Similar Jobs